This post brought to you by HP MPS. The content and opinions expressed below are that of Techno Nutty.
In every business, managing papers and print/copy information is the part of budget spent by the company. This cost is nowhere counted in the budget but the expenses spent is deducted from different department’s budget. Also, it is very crucial to maintain all the printing devices periodically and 90% of businesses don’t know their true cost of printing. Overall the problems add up in hidden cost in the form of below:
- Wasted staff time to deal with problems (returning and troubleshooting cartridges, help desk)
- Purchasing replacement cartridges and extra papers.
- Additional energy cost for reprinting.
To balance all these, HP provides a program called – HP Managed Printed Services (MPS) which combines innovative hardware, software, and services to help your organization harness the power of information within your printing environment.
What is HP MPS?
HP MPS is an approach for delivering managed print services to enterprise and public sector organizations around the world. On high level, it is a 3-part strategic approach as below:
Optimize infrastructure: Put the right devices in the right places and increase security. This increases user efficiency and satisfaction. Also, reduces the visible and hidden costs of printing and imaging. You can invest maximum in existing devices and extend capabilities of existing devices. This approach results in a simplify print driver management with all standard print policies enforced.
Manage environment: Manage, track, and simplify your imaging and printing environment. This helps the IT staff, held desk and end users work more effectively. You can calculate the printing costs by analyzing usage patterns
Improve workflow: Digitize and streamline paper-intensive business processes. You can get help from HP industry experts to accelerate processes, minimize exception handling and human error, and reduce warehousing costs. Moreover, you can start editing and customizing documents online and enable reliable delivery with HP print management software.
Why use HP MPS?
Reduced maintenance cost
Everyone loves saving money. With MPS print strategy, the paper and supply usage drops which save great time and money too. As per the service contract of MPS, your printers are reviewed by HP Managed Print Services Consultants periodically and they will recommend when you need to switch or rotate devices. Hence, your printers and copiers will now require less maintenance. An average business can save up to 20% by outsourcing the paper management to “HP print management services”. Moreover, you will get consolidated bills through which you will be able to track cost easily and manage to spend accordingly.
As the company grows, both the digital and paper document grows with it. As the content grow, there are inherent risks associated with security of document, device, and network levels. This management tool will provide protection against data and information leaks. Also, prevents potential security breach and hacks with extra monitoring.
To gather and analyze information, more than 2 hours of any resource is spent. All resources of IT department can be freed as all the ordering supplies, managing inventory, and tracking usage is managed by the HP. All other resources can give more time to other important activities. Also, the device downtime is decreased which leads to more efficient work.
With all of these great outcomes, why wait? Switch to HP Partner Managed Print Services today. Sign up for HP Partner Managed Print Services right now.